Document Finalizing

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Finishing the Checks

When the checks are complete, you can exit PerfectIt or carry out additional document finalization tasks. PerfectIt 4 displays this screen when the checks are complete:

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To start any of the document finalization tasks, click Go next to the task you wish to run. The document finalization tasks available in PerfectIt 4 are described below:

  • Update table of contents: If the document has a table of contents, this will update it to reflect any changes that have been made to headings.

  • Update cross-references: This will update cross-references such as table numbering.

  • Convert multiple spaces to one: This will convert every location in the document with more than one space to just one space.

  • Remove spaces after paragraphs: This removes any trailing spaces from the ends of paragraphs.

  • Cut spaces before punctuation: If there are any leading spaces in the document before commas, question marks, exclamation marks, full stops or semi-colons, this removes those spaces.

  • Accept all tracked changes: If changes in the document have been tracked, this removes Word’s memory of all such changes by accepting the document in its present form.

  • Remove all comment boxes: If there are comments in the document, this will remove them.

  • Clear document properties: This removes certain properties from the document and prompts the user to run Word’s Document Inspector.

When you have finished running additional tasks, you should close PerfectIt by clicking Exit.

Note

These instructions are for users running PerfectIt 4 on a PC. If you’re using PerfectIt Cloud see Document Finalizing