Editing Medical Publications and Regulatory Submissions

Video transcript

Welcome to PerfectIt, the leading software for proofreading regulatory submissions and medical publications.

If you’re working on medical documents, you’re probably working under intense time pressure. But you’re still expected to deliver accurate and timely specialist documents to the highest quality and scientific standards. Any mistake, no matter how small, can have serious consequences.

That’s why medical writers use PerfectIt to quickly locate difficult-to-find errors such as consistency mistakes and style issues. Less time spent correcting text means more time to focus on the science.

Here’s how it works.

Get the free trial from our website with no credit card or personal information required. Then just load it from MS Word.

Click Start to run and PerfectIt scans your document.

The first check it runs is hyphenation. Where it finds a possible inconsistency it gives you the choice.

Here it finds the phrase “false-positive” with and without a hyphen.

Every decision is left to the user. You choose the version you prefer… AMA prefers hyphenation of false positive because the adjectives are conflicting terms. So let’s choose that. Then all possible locations to fix are shown below.

Check each location, look at the context carefully, and click Fix for any items you want to change. If you change your mind, click Undo. Now we’ve made hyphenation consistent, let’s click Next to move to the next check.

Here we find numbers below ten are spelled out in some sentences but have numerals in others. Depending on the journal or agency we’re writing for, either option might be allowed. But they don’t normally belong in the same document.

If we prefer numbers to be spelled out, we click that. Then below are all the locations to fix.

If we prefer digits, we click that, then we fix these ones instead.

Still, we always check the context. There might be a reason for the inconsistency. For example, AMA generally prefers digits, but allows numbers to be spelled out in pronouns or colloquial use.

Let’s click Next again. PerfectIt looks for acronyms and their definitions. It finds if the acronym is used before a definition, if it’s defined twice and lots of other issues. This one is PerfectIt’s check for acronyms that haven’t been defined.

To correct this, we can move to the document and back to PerfectIt to make changes as we go. I click the location. Then switch over to make the change in Word. I fill in the definition. Then click back to PerfectIt for the next location. When we’re done, click Next.

PerfectIt is customizable. So you can use it to check the issues that occur most in your documents.

For example, you can build in condition names to prevent common errors.

You can use PerfectIt’s check of Phrases to Consider in order to look for the word ‘patient’ and make sure that ‘subject’ is not intended.

You can set your own capitalization rules to make sure that brand names of drugs are capitalized and common names are lowercase.

The time saving is incredible. And it gives you the reassurance you need when working collaboratively. That’s why six of the world’s top ten global pharmaceutical firms use PerfectIt across their medical writing teams. And it’s why medical writers rate PerfectIt as one of their top three essential applications.

PerfectIt’s pricing makes it affordable for medical writers everywhere. So get the free trial or buy now to start correcting your text and saving time today.