Sections to Skip

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PerfectIt 4 has options for ignoring certain sections of text. This can improve the accuracy of potential errors that PerfectIt finds and it can speed up reviewing work. To review the options for ignoring sections of text, click Sections to Skip in the PerfectIt 4 ribbon.

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Tip

If the Style Sheets group is greyed out click Launch PerfectIt and then Sections to Skip.

This brings up the screen below:

../../_images/sections-to-skip.png

Set preferences for sections to skip

Document Sections

References/bibliography

When checking for consistency errors, it’s usually helpful to skip reference lists. That’s because hyphenation, capitalization and spelling of titles in reference lists should match the actual titles (which may be different from the preferred style for that document).

By default, PerfectIt automatically scans for reference lists and, where it finds them, will not include locations in those lists as possible errors. However, if you do want to include possible consistency errors in reference lists, you can disable this feature.

Footnotes and endnotes

By default, PerfectIt skips text in footnotes and endnotes. If you want to include that text in the main analysis, turn off the option to skip it.

Note

The following checks do not include footnotes even with the footnote skipping option turned off:

  • Abbreviations Used Before Definitions

  • Abbreviations Without Definitions

  • Abbreviations Not Used

Formatting

Italics

Since italics are often used for quotes or foreign words, there is a chance that inconsistencies are intentional. By default, PerfectIt will include text that is in italics in its analysis. However, you can tick this box to skip italicized phrases.

Sections marked ‘Do not check spelling or grammar’

By default, PerfectIt checks the entire document (or an entire selection if you have text selected). However, you can turn this option on if you want to exclude multiple sections of your document from PerfectIt’s checking. For example, you might want to turn this on in order to exclude quotations, sections of code, or text in another language.

To exclude sections, select the text you want to exclude. Click Word’s Review tab, then Language, then Set proofing language. Then tick the checkbox labelled Do not check spelling or grammar.

Quotes

Text in quotes is often intentionally different from house style or preferred spelling. As a result, it’s possible to skip text in quotes in PerfectIt’s analysis. To skip the text, tick the box for the type of quotation mark(s) that PerfectIt should ignore.

Styles

Often a particular style is used in Word for equations, code, or other parts of the document that do not need to be checked by PerfectIt. You can ignore that style by entering its name in this textbox. To ignore multiple styles, separate them with the | symbol. For example, to ignore all locations in Heading 1 or Heading 2 styles, type Heading 1|Heading 2.

Other Ways to Skip Sections

There are two other ways that you can skip sections of text in PerfectIt:

  • Hide the text you do not want to check by setting its font to Hidden.

  • Mark sections in the text you do want to check by inserting a bookmark at the start called PSTART and one at the end called PEND. You can add as many of these bookmarks as you want as long as they are in pairs that mark each start and end.